No business can afford to just throw money away, and it makes complete sense to pass on used computers, smartphones and other IT assets to new employees, rather than buying new items every time your team grows.

But before you do that, it’s important to consider whether it’s safe to do so and what you need to think about.

What are the risks of reusing IT assets?

• Previously used PCs or laptops are likely to contain company data and potentially even highly sensitive material that a new employee shouldn’t see.
• Your business could violate the data protection act if client information gets into the wrong hands.
• New employees always need at least some training for their role, and any mistakes they make could leave vulnerabilities for a hacker attack. No company wants to have to deal with a data breach, whether of client data or sensitive financial information.
• While 99% of new employees will be completely trustworthy, there’s always the possibility that your new hire might not be so honest, and you don’t want to leave any data in place on your old computers that someone could find and use for malicious purposes.

You can’t just wipe the computer

Many people would assume you can just format the hard drive of a laptop and delete all the data. Restore everything to factory settings and be fine?

Well, you could do that, and there is a possibility that nothing will go wrong, but here’s the thing – reformatting will not delete everything on the hard drive to the point where it is irretrievable. It won’t be visible if you open up Windows Explorer, and it’s not obvious how to access it unless you know what you’re looking for, but the data that’s vital to running your business would still be there for someone to find if they really want to.

So what can you do?

Are you stuck with having to buy fresh IT assets for every new employee?

The good news is there’s another option which will give your budget a break and ensure all your precious data is permanently deleted.

Data cleansing services are a brilliant option to keep your business secure and compliant, without blowing your budget by buying all new items for your new members of staff. This service is specifically designed to wipe every bit or byte of data from laptops, computers, and any other IT assets you have, so that you can either reuse them within your business or even sell your items to bring money back into the business.

Secure your business

Data cleansing must be done by experts with the right experience and understanding of IT assets and data removal. You also need a reputable and professional company who will take care of your data as if it was their own, to ensure your sensitive information remains confidential at every stage.

Data security is vital, particularly with the GDPR due to come into force from the 25th May 2018. If businesses are found to have breached the new data protection regulations, they could be liable for a fine of up to €20m.

At Tier 1, we’re proud to be a Blancco ‘Gold’ partner and our strong, process-led approach ensures secure sanitisation of data for every client. For complete peace of mind, get in touch with us today. Our highly accredited and experienced team will happily discuss your IT disposal or redeployment needs. Browse our Services page on corporate IT recycling for more information or call us on 0161 777 1000.

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